Support Services Human Resources Analyst
McKinney, TX McKinney, TX Full-time Full-time $55,739 - $81,936 a year $55,739 - $81,936 a year 6 days ago 6 days ago 6 days ago Summary WORKING FOR THE CITY OF MCKINNEY Working for the City of McKinney is more than a job.
It is an opportunity to make a meaningful difference in the lives of others.
It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation.
In 2014, our community was named The #1 Best Place to Live in America.
Although proud of that honor, everyone on our team is committed to making McKinney an even better place to live, work and raise a family.
That's why we exist.
OUR CORE VALUES City of McKinney employees work hard and at a very fast pace.
However, we also look after and support one another.
All of us are guided by four employee-inspired values - Respect, Integrity, Service, and Excellence (RISE).
We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture.
All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization.
SUMMARY OF POSITION This position performs a wide range of duties related to Human Resource functions for the Public Works Department.
Work includes researching, collecting and analyzing data related to turnover rates, recruitment, retention, and other relevant metrics for narrative and statistical reports, as well as assist with projects and special requests.
Act as a liaison between divisions and the Human Resources Department.
GENERAL EXPECTATIONS FOR ALL EMPLOYEES In order for us to continue to achieve our primary function of making McKinney a better place to live, work, and raise a family, we hold these expectations for all employees.
Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
Contribute to a positive work culture.
Ability to assess his/her work performance or the work performance of the team.
Contribute to the development of others and/or the working unit or overall organization.
Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities.
Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same.
Essential Functions/Knowledge, Skills, & Abilities ESSENTIAL DUTIES AND RESPONSIBILITIES This position performs a wide variety of Human Resources duties, which may include assisting the department in the following areas:
Builds and maintains a positive working relationship with divisions and leadership.
Coordinates the employment hiring process for all Public Works; processing employment requisitions, preparing and posting vacant positions; managing the on-boarding process, acts as a liaison between divisions and Human Resources regarding pre-employment, employment, and promotional processes and procedures.
Support supervisors with the development and modification of job descriptions.
Creates content and excel charts for PowerPoint slides, assists in the development and implementation of Public Works policies, procedures, and programs, coordinates training, workshops, and informational sessions.
Ability to maintain a high level of confidentiality regarding all Human Resources related matters.
Collaborates with Human Resources to host and manage hiring events and attends job fairs as needed.
Updates the Public Works website/CivicPlus, the intranet site, and acts as a liaison between Public Works and Communications and Marketing.
Keeps Public Works informed of the City's personnel policies, practices and procedures; assists with the development and maintenance of Public Works personnel policies; maintains a comprehensive knowledge of applicable employment laws and regulations.
Creates and facilitates monthly informational sessions with divisions, with a focus on field staff, to generate engagement by keeping departments updated on employee related information; employee resources, wellness challenges, important dates such as the CMO breakfast and the all hands employee meeting, and share opportunities for staff to participate in City events, activities, and classes and workshops.
Maintain and update the performance evaluation report monthly and assist supervisors with coordinating the performance management process; making sure performance evaluation forms are updated and maintained properly with related documents, making sure evaluations are completed, approved, and submitted within a timely manner.
Collaborate with Compensation Administrator to conduct and complete a variety of salary surveys; develop and modify job description; analyze and recommend appropriate action for job classification requests; recommend monetary and non-monetary incentive programs.
Coordinate with the Human Resources department on recognition programs and other special events as assigned.
Maintain familiarity, provide input, and assist with other Human Resources functions including payroll, benefits, worker's compensation, training, and risk management.
Assists with moving time for all divisions in ExecuTime.
Compose, prepare and review a variety of reports, memorandums, and documents as assigned.
Prepare, analyze and evaluate a variety of data needed for presentations for a wide variety of audiences.
Respond to open records requests as appropriate.
Responsible for managing the CDL program; sending out correspondence to staff, setting appointments, making sure staff is completing all required check points, reimburse staff for any out-of-pocket expenses through an FPO, and completing monthly requisition to vendor.
Responsible for collecting correspondence for the City Manager notes from supervisors and compiling the information into a structured draft for the Public Works Director to review.
Assists Support Services Manager in performing audits of department Human Resources information such as payroll allowances etc.
and coordinates with leadership when issues are identified.
Provides analytical and administrative support for the Public Works Department.
Complies with city policies and procedures in the creation of SOPs for workflow processes, reports, correspondence, PAF's, performance evaluations, organizational charts, staffing overview report, career ladders, and City Manager notes.
Maintains all Human Resources related common files in good order.
Serves as a back-up for answering incoming calls, entering a service request, and routing calls when needed.
Receives cross training to handle Finance functions when needed.
Participates and coordinates Safety Committee including developing agendas, issuing meeting minutes, and following up on action items.
Responsible for coordination and maintenance of career ladders OTHER JOB FUNCTIONS Builds queries and pivot tables, utilizing proficient Excel skills.
Creates professional PowerPoint Presentations, utilizing proficient PowerPoint skills.
Perform other duties as assigned or directed.
KNOWLEDGE, SKILLS, ABILITIES, AND BEHAVIORS Ability to embrace and embody the City's core values of Respect, Integrity, Service, and Excellence (R.
I.
S.
E.
).
Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided.
Ability to produce desired work outcomes, including quality, quantity, and timeliness.
Ability to plan and organize work, time, and resources, and if applicable, that of subordinates.
Ability to exhibit strong professional judgment, decision-making, and ethics.
Skill to interpret and apply pertinent federal, state and local laws, codes and regulations, particularly those applicable to human resources management.
Knowledge of principles and practices of Human Resources practices, including performance management system development and administration, job analysis and classification, recruitment and employment processes, benefits and retirement administration, and practices of training processes.
Knowledge of principles and practices of mathematics and statistics.
Skill to operate various types of office equipment including computers and calculators.
Ability to tactfully respond to requests and inquiries from employees, supervisors, and the general public.
Ability to work in a fast-paced environment.
Excellent attention to detail.
Skill to organize work for timely completion.
Skill to research and analyze a variety of information.
Ability to work in a team environment; contribute as a team member and treat co-workers, subordinates, and customers with respect.
Skill to build professional relationships with internal staff and customers.
Offer flexibility and adaptability, especially during times of change.
Positively influence organization and its employees through words and action.
Communicate effectively both orally and in writing.
People oriented with the skills to nurture a positive working environment.
Strong verbal and written communication skills, organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
Proficiency in using HR management systems, spreadsheets, and other relevant software applications.
Required Qualifications MINIMUM QUALIFICATIONS Any work-related experience resulting in acceptable proficiency levels in the below Minimum Qualifications is an acceptable substitute for the below specified education and experience requirement.
Bachelor's degree in Human Resources Management, Business or Public Administration, or closely related field.
Successful candidates should possess three (3) years of working with a variety of human resources concepts, best practices, and procedures.
CONDITIONS OF EMPLOYMENT Must pass a drug screen and background check.
Must have Class C Texas Driver's License Physical Demands/Supplemental PHYSICAL DEMANDS Tasks require the ability to exert physical effort in light to strenuous work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials (20-40 pounds).
Tasks may involve extended periods of time at a keyboard or workstation.
Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, depth, texture, and visual cues or signals.
Some tasks require the ability to communicate orally.
WORK ENVIRONMENT Limited exposure to environmental conditions.
The above statements describe the general nature and level of work being performed as of the date of preparation and approval.
They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position.
Employees holding this position will be required to perform any other job-related duties as requested by management.
The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status.
The City offers a full complement of
Benefits:
Medical Insurance, Dental Insurance, Vision Insurance, Life and Accidental Death and Dismemberment Insurance, Long Term Disability Insurance, Legal Services, Flexible Spending Medical and Child Care, Employee Assistance Program, Supplemental Insurance; Paid Vacation and Sick Leave, Ten Paid Holidays.
Texas Municipal Retirement System (TMRS) mandatory 7% employee contribution with City match of 2:
1; 457 Deferred Compensation Plans; Tuition Reimbursement Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
Contribute to a positive work culture.
Ability to assess his/her work performance or the work performance of the team.
Contribute to the development of others and/or the working unit or overall organization.
Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities.
Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
It is an opportunity to make a meaningful difference in the lives of others.
It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation.
In 2014, our community was named The #1 Best Place to Live in America.
Although proud of that honor, everyone on our team is committed to making McKinney an even better place to live, work and raise a family.
That's why we exist.
OUR CORE VALUES City of McKinney employees work hard and at a very fast pace.
However, we also look after and support one another.
All of us are guided by four employee-inspired values - Respect, Integrity, Service, and Excellence (RISE).
We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture.
All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization.
SUMMARY OF POSITION This position performs a wide range of duties related to Human Resource functions for the Public Works Department.
Work includes researching, collecting and analyzing data related to turnover rates, recruitment, retention, and other relevant metrics for narrative and statistical reports, as well as assist with projects and special requests.
Act as a liaison between divisions and the Human Resources Department.
GENERAL EXPECTATIONS FOR ALL EMPLOYEES In order for us to continue to achieve our primary function of making McKinney a better place to live, work, and raise a family, we hold these expectations for all employees.
Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
Contribute to a positive work culture.
Ability to assess his/her work performance or the work performance of the team.
Contribute to the development of others and/or the working unit or overall organization.
Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities.
Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same.
Essential Functions/Knowledge, Skills, & Abilities ESSENTIAL DUTIES AND RESPONSIBILITIES This position performs a wide variety of Human Resources duties, which may include assisting the department in the following areas:
Builds and maintains a positive working relationship with divisions and leadership.
Coordinates the employment hiring process for all Public Works; processing employment requisitions, preparing and posting vacant positions; managing the on-boarding process, acts as a liaison between divisions and Human Resources regarding pre-employment, employment, and promotional processes and procedures.
Support supervisors with the development and modification of job descriptions.
Creates content and excel charts for PowerPoint slides, assists in the development and implementation of Public Works policies, procedures, and programs, coordinates training, workshops, and informational sessions.
Ability to maintain a high level of confidentiality regarding all Human Resources related matters.
Collaborates with Human Resources to host and manage hiring events and attends job fairs as needed.
Updates the Public Works website/CivicPlus, the intranet site, and acts as a liaison between Public Works and Communications and Marketing.
Keeps Public Works informed of the City's personnel policies, practices and procedures; assists with the development and maintenance of Public Works personnel policies; maintains a comprehensive knowledge of applicable employment laws and regulations.
Creates and facilitates monthly informational sessions with divisions, with a focus on field staff, to generate engagement by keeping departments updated on employee related information; employee resources, wellness challenges, important dates such as the CMO breakfast and the all hands employee meeting, and share opportunities for staff to participate in City events, activities, and classes and workshops.
Maintain and update the performance evaluation report monthly and assist supervisors with coordinating the performance management process; making sure performance evaluation forms are updated and maintained properly with related documents, making sure evaluations are completed, approved, and submitted within a timely manner.
Collaborate with Compensation Administrator to conduct and complete a variety of salary surveys; develop and modify job description; analyze and recommend appropriate action for job classification requests; recommend monetary and non-monetary incentive programs.
Coordinate with the Human Resources department on recognition programs and other special events as assigned.
Maintain familiarity, provide input, and assist with other Human Resources functions including payroll, benefits, worker's compensation, training, and risk management.
Assists with moving time for all divisions in ExecuTime.
Compose, prepare and review a variety of reports, memorandums, and documents as assigned.
Prepare, analyze and evaluate a variety of data needed for presentations for a wide variety of audiences.
Respond to open records requests as appropriate.
Responsible for managing the CDL program; sending out correspondence to staff, setting appointments, making sure staff is completing all required check points, reimburse staff for any out-of-pocket expenses through an FPO, and completing monthly requisition to vendor.
Responsible for collecting correspondence for the City Manager notes from supervisors and compiling the information into a structured draft for the Public Works Director to review.
Assists Support Services Manager in performing audits of department Human Resources information such as payroll allowances etc.
and coordinates with leadership when issues are identified.
Provides analytical and administrative support for the Public Works Department.
Complies with city policies and procedures in the creation of SOPs for workflow processes, reports, correspondence, PAF's, performance evaluations, organizational charts, staffing overview report, career ladders, and City Manager notes.
Maintains all Human Resources related common files in good order.
Serves as a back-up for answering incoming calls, entering a service request, and routing calls when needed.
Receives cross training to handle Finance functions when needed.
Participates and coordinates Safety Committee including developing agendas, issuing meeting minutes, and following up on action items.
Responsible for coordination and maintenance of career ladders OTHER JOB FUNCTIONS Builds queries and pivot tables, utilizing proficient Excel skills.
Creates professional PowerPoint Presentations, utilizing proficient PowerPoint skills.
Perform other duties as assigned or directed.
KNOWLEDGE, SKILLS, ABILITIES, AND BEHAVIORS Ability to embrace and embody the City's core values of Respect, Integrity, Service, and Excellence (R.
I.
S.
E.
).
Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided.
Ability to produce desired work outcomes, including quality, quantity, and timeliness.
Ability to plan and organize work, time, and resources, and if applicable, that of subordinates.
Ability to exhibit strong professional judgment, decision-making, and ethics.
Skill to interpret and apply pertinent federal, state and local laws, codes and regulations, particularly those applicable to human resources management.
Knowledge of principles and practices of Human Resources practices, including performance management system development and administration, job analysis and classification, recruitment and employment processes, benefits and retirement administration, and practices of training processes.
Knowledge of principles and practices of mathematics and statistics.
Skill to operate various types of office equipment including computers and calculators.
Ability to tactfully respond to requests and inquiries from employees, supervisors, and the general public.
Ability to work in a fast-paced environment.
Excellent attention to detail.
Skill to organize work for timely completion.
Skill to research and analyze a variety of information.
Ability to work in a team environment; contribute as a team member and treat co-workers, subordinates, and customers with respect.
Skill to build professional relationships with internal staff and customers.
Offer flexibility and adaptability, especially during times of change.
Positively influence organization and its employees through words and action.
Communicate effectively both orally and in writing.
People oriented with the skills to nurture a positive working environment.
Strong verbal and written communication skills, organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
Proficiency in using HR management systems, spreadsheets, and other relevant software applications.
Required Qualifications MINIMUM QUALIFICATIONS Any work-related experience resulting in acceptable proficiency levels in the below Minimum Qualifications is an acceptable substitute for the below specified education and experience requirement.
Bachelor's degree in Human Resources Management, Business or Public Administration, or closely related field.
Successful candidates should possess three (3) years of working with a variety of human resources concepts, best practices, and procedures.
CONDITIONS OF EMPLOYMENT Must pass a drug screen and background check.
Must have Class C Texas Driver's License Physical Demands/Supplemental PHYSICAL DEMANDS Tasks require the ability to exert physical effort in light to strenuous work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials (20-40 pounds).
Tasks may involve extended periods of time at a keyboard or workstation.
Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, depth, texture, and visual cues or signals.
Some tasks require the ability to communicate orally.
WORK ENVIRONMENT Limited exposure to environmental conditions.
The above statements describe the general nature and level of work being performed as of the date of preparation and approval.
They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position.
Employees holding this position will be required to perform any other job-related duties as requested by management.
The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status.
The City offers a full complement of
Benefits:
Medical Insurance, Dental Insurance, Vision Insurance, Life and Accidental Death and Dismemberment Insurance, Long Term Disability Insurance, Legal Services, Flexible Spending Medical and Child Care, Employee Assistance Program, Supplemental Insurance; Paid Vacation and Sick Leave, Ten Paid Holidays.
Texas Municipal Retirement System (TMRS) mandatory 7% employee contribution with City match of 2:
1; 457 Deferred Compensation Plans; Tuition Reimbursement Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
Contribute to a positive work culture.
Ability to assess his/her work performance or the work performance of the team.
Contribute to the development of others and/or the working unit or overall organization.
Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities.
Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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